Complaints & Compliments
Please tell us what you think of our services
We are committed to providing high quality services. We aim to provide a responsive, customer focussed service by listening to the views and wishes of the people we support and their circle of support.
How to help us actively listen to you
1. How to make a comment, compliment or complaint
The first thing to do is let us know what’s happened. You can:
- speak to any member of staff at the Service in person or over the phone.
- email us or write to us.
What we’ll need to know:
- If something has gone wrong we need to know exactly what, how and when it happened.
- If something has gone right, please tell us so that we can continue doing it and expand it into all our services.
Come in – To visit the service manager or any member of staff
Call – 01277 637525
Email – firstname.lastname@example.org
Write to: The Complaints Officer, Outlook Care, Unit 6, Shelduck House, Woodbrook Crescent, Radford Way, Billericay, Essex, CM12 0EQ
2. Next steps
We’ll contact you to acknowledge receipt of your compliment or complaint.
If you have made a complaint about a service, the manager will try to resolve your complaint straight away. If the complaint cannot be resolved at the source the Complaints Officer will ensure it is fully investigated.
- Acknowledge receipt of your complaint within thee working days.
- Inform you who will be dealing with your complaint.
- Let you know when you can expect to hear back from us.
- Keep you regularly updated of the progress of your complaint.
3. Our final response
When we’ve thoroughly looked into your complaint, we’ll write to you.
This will be a detailed response outlining what we found, what we plan to do as a result and why we made the decision we came to.
If it looks like our investigations will take longer than 28 days from when you first contacted us, we will ensure that you are informed for the reasons for delay.
Duty of Candour
Outlook Care will be open and honest when things go wrong with care and treatment, and we will provide you with reasonable support, truthful information and a written apology.
What if you’re not happy with the outcome?
If this is the case you must contact us again so that we can review the complaint, how we dealt with it and the outcome. Please write to the Chief Executive with your concerns and your reasons for the appealWe aim to resolve your complaint fairly and justly, however we recognise that you may not be satisfied with the outcome of your complaint.
If you wish to take it further you can contact the Local Government Ombudsman Service to look into your complaint for you. The LGO offer a free independent service:
Phone: 0300 0610614
Post: The Local Government Ombudsman
PO Box 4771
Coventry CV4 0EH
If you are commenting about a registered care home/service, you can contact the Care Quality Commission (CQC):
Phone: 03000 616 161
For services not registered, you can contact the local social services department where the service is based.
Guidance on how to make a complaintpdf We're Listening Leaflet 302 KB
pdf Complaints, Compliments & Comments - Easy Read 1 MB